Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls. Working in Zambia since 1996, Plan International Zambia’s development and humanitarian programmes focus primarily on Inclusive Quality Education, Skills and Opportunities for Youth Employment and Entrepreneurship, Sexual Reproductive Health and Rights, Early Childhood Development and Gender Responsive Child Protection. Child protection is key in all that we do.

Plan International Zambia has Program Areas (PAs) in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located. Plan International Zambia is also implementing the Nutrition in Emergency Project (NIE) in Southern Province with focus on Zimba, Gwembe and Sinazongwe Districts.

Plan International Zambia now invites Prospective and eligible vendors to submit Bids for the supply and delivery of a Total of 1,491 School Bags to Plan international Zambia Kabwe office.

Deliverables

• 500 School Bags Black – Secondary
• 500 School Bags Navy Blue – Secondary
• 291 School Bags-Grey – Primary and Nursery
• 200 School Bags Pink – Primary and Pre-School-

*To be Delivered to Plan International Zambia- Kabwe Office- Plot 668 Johnson Rd, Kabwe*

Mock ups are available on link

Evaluation Criteria

1.    Administrative requirements

All bidders MUST submit the following documents:

ZPPA supplier registration
Company registration certificate with form III indicating shareholding structure.
Valid VAT tax registration/clearance certificate
Valid Power of Attorney.
Bids Validity 120 calendar days
Litigation status indicating supplier has no pending litigation that would negatively affect the execution of this contract. This shall be provided by a registered legal practitioner or attorney. A written statement by the bidder himself shall not be accepted. Non- compliance with this requirement will result into disqualification of the bid.
Mandatory supplier questionnaire form (Link)

2.    Technical evaluation

500 School Bags Black – Secondary (Pass/Fail)

500 School Bags Navy Blue – Secondary (Pass/Fail)

291 School Bags-Grey – Primary and Nursery (Pass/Fail)

200 School Bags Pink – Primary and Pre-School-(Pass/Fail)

Pictures MUST be submitted for all bags on offer

Failure to meet the above specifications will lead to disqualification.

3.    Financial submission

• Offer/Quotation in Zambia Kwacha
• Offer Must include delivery cost to Plan International Kabwe Office located at Plot No 668 Johnson Rd, Kabwe

Submission of quotations in a different currency will lead to disqualification. Failure to include delivery cost to Kabwe will lead to disqualification.

4.    Post evaluation

• Successful completion of at least two (2) contracts with reputable organizations/NGOs involving the supply of school bags. The documentary evidence shall comprise: a copy of both LPO/ contract together with its proof of delivery document such as a copy of a signed Delivery Note, or completion certificate(s) or payment certificate(s), or Payment vouchers, and/or goods received notes (GRN) from the previous clients. Failure to provide proof of delivery for an LPO /contract will not be counted as experience. References maybe contacted for due diligence.
• Bidders must demonstrate financial capacity by submitting audited and certified financial statements for the last 2 financial years. The statements must be audited by an independent, licensed auditor, and must include the auditor’s signed opinion OR Providing letter of finance from the bank OR submission of 6 months company bank statement.

Failure to submit the above will lead to disqualification

Evaluation will be based on compliance of the above. Failure to submit any of the above will lead to disqualification.

Companies, influenced, led by women and individuals living with disabilities are strongly encouraged to apply.

HOW TO APPLY:

All company submissions should be addressed to:

The Supply Chain & Administration Manager
Plan International Zambia
St Eugene Office Park, Plot: #2866
Ibex Hill, Off Leopards Hill Road
Private Bag 518X RW
Lusaka, Zambia

Tender documents should be emailed with subject line: SUPPLY AND DELIVERY OF SCHOOL BAGS and emailed to: planzamtenders@plan-international.org .Deadline for submission is Monday 6th October2025 at 17:00hrs; Submission received after the indicated deadline would not be considered.

All clarifications must be sent to Theresa.nguni@plan-international.org by Friday 26th September, 2025 at 17:00hrs. Responses to the clarifications will be sent to all bidders by Tuesday 30th September, 2025 at 17:00hrs. This email address should strictly be used for clarifications only. No bid submissions to this email for clarifications will be accepted.