NICO Pension Service, a leading pension service provider, is an equal opportunity employer, and diversity is an integral part of our Business, History, Culture and Identity. Inclusion is the way we treat and perceive all differences, and all forms of diversity are seen as real value for the Company.

NICO Pension Service has a vacancy for a Company Secretary and Compliance Manager, tenable at the Head Office in Blantyre. The successful candidate will be responsible to ensure that the Company’s legal, compliance and governance risk management frameworks are implemented effectively to achieve operational efficiency in support of the business’s strategic objectives.

KEY RESPONSIBILITIES

Reporting directly to the Company’s Chief Executive Officer, the incumbent’s key areas of responsibility shall, amongst others, include:

Compliance (Internal and External) Planning

• Prepares and implements compliance risk management plans of the external and internal compliance universe.
• Prepares Compliance Monitoring reports
• Prepares impact analysis of new regulations and laws.
• Formulates and implement annual compliance plan.
• Prepares training materials for compliance awareness sessions.
• Prepares and submits regulatory reports.

LEGAL ADVISORY SERVICES

• Conducts research and provides legal opinions to the Company and the Board
• Manages litigation matters and legal risk including liaising with external legal Counsels
• Takes into custody and manages legal documentation.
• Reviews legal documents and negotiates contracts.
• Provides legal, regulatory and compliance advice on commercial transactions, contractual and labour matters.

COMPANY SECRETARIAL

• Develops and implements governance frameworks specific to pension fund management.
• Provides advice to the board on governance best practices and fiduciary duties.
• Ensures transparency and accountability in board decisions and fund operations.
• Prepares accurate board meeting minutes and governance reports.
• Organises board and trustee meetings, including agenda preparation and minute-taking.
• Coordinates meetings for Management committees.
• Ensures timely follow-up on board resolutions and action items.
• Maintains effective communication with the Board, pension fund members, trustees, regulators, and auditors.
• Organises Annual General Meetings (AGMs) and ensures member participation.
• Supports audit with timely and accurate documentation.
• Maintains statutory registers, pension scheme documents, and trustee records.
• Aligns secretarial functions with the company’s long-term pension strategy.
• Monitors and files statutory returns (e.g., pension fund reports, trustee filings).

REQUIRED SKILLS, COMPETENCIES, AND ABILITIES

1. Strong analytical and communication (verbal and written) skills.
2. Ability to plan and organise in line with job requirements.
3. Ability to prepare analytical and accurate reports.
4. Be action and resulted oriented.
5. Strong judgment and decision-making skills.
6. Understanding of legal and regulatory frameworks.
7. Ability to manage complex legal and compliance matters.
8. Ability to work in a team setting.
9. Strong legal drafting and research skills.
10. Ability to interact, negotiate (where applicable) and achieve targets.
11. Proficient with work tools like Microsoft Office, Microsoft Excel and Microsoft PowerPoint.

QUALIFICATIONS AND EXPERIENCE

1. First degree in Law and from a reputable University.
2. Master’s degree in law (or related field) will be an added advantage
3. Admission to the Malawi Bar.
4. A legal practitioner with a minimum of 5 years’ post admission experience in legal and compliance related work.
5. Possession of compliance management related certifications will be an added advantage.

Those interested should send their applications together with comprehensive curriculum vitae and at least three traceable referees to:

Chief Executive Officer
NICO Pension Service Ltd. Company
P.O. BOX 1796
BLANTYRE
Or email: vacancies@nicopensions.mw

Closing date for receiving applications is Tuesday, 30th September 2025. Only shortlisted candidates will be acknowledged.