Job Description

Posted 4 days ago

To provide front office and administrative support to the branch office in line with the company vision, mission and guidelines.

 Duties and Responsibilities:

The employee’s duties and responsibilities shall include but not be limited to:

• Receive and guide all visitors to the relevant staff in the branch office in line with the office guidelines.
• Answer and address incoming/outgoing phone calls and deliver messages accurately and completely in line with the office guidelines.
• Organize courier deliveries and manage the delivery of documents to different entities.
• As the first point of contact, alert the administration of any incidences/  suspicious activity that may pose a security risk to the office or staff in line with company guidelines.
• Maintain clean office premises and a hygienic environment for staff and visitors by complying with office procedures, rules, and regulations;
• Perform necessary documentation and filing.
• Organize and schedule meetings and appointments appropriately to avoid conflict;
• Provide administrative support to all staff through filing, photocopying, generating reports and presentations in line with office requirements.
• Provide secretarial support through taking minutes of meetings, managing accountability and capturing financial records in the accounts system for easy audit by the accounting team.
• Receive, store, issue store supplies and ensure proper management of the branch office store in line with the administrative guidelines
• Supervise, evaluate and monitor the performance of the office assistant, and caretaker by giving constructive feedback, mentoring and coaching in line with HR guidelines.
• Perform any other duties as assigned by your supervisor.

 Minimum Requirements:

• Diploma in Secretarial Studies, Office Management or related Bachelor’s degree
• At least one (1) year of related experience in a busy working environment
• Basic knowledge of Ms. office software & computer applications
• Good oral and interpersonal skills
• Hands-on experience in handling office equipment e.g. printers, telephones
• Fluency in a local language will be an added advantage

Work Hours: 8

Experience in Months: 12

Level of Education: bachelor degree

HOW TO APPLY

Qualified applicants should send via e-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references by Friday 13th June  2025  by 5:00 pm addressed to

The HR & Administration Manager

Asaak Financial Services Limited

P.O.Box 27935

Kiwatule, Uganda

Email: careers@asaak.co

Tagged as: Asaak Financial Services Limited

Skills: