Position: Executive Assistant
Location: Lilongwe, Malawi
Reports to: Executive Office

We are seeking a highly organized and detail-oriented Executive Assistant to support the Executive Office. This role requires someone who can keep systems running smoothly, manage multiple priorities with precision, and ensure that nothing falls through the cracks.

Key Responsibilities

• Maintain accurate calendars, appointments, and schedules for the Executive Office.

• Organize meetings, prepare agendas, and follow up on action points.

• Develop and manage effective filing, record-keeping, and office systems.

• Draft, edit, and prepare correspondence, reports, and professional presentations.

• Coordinate travel, logistics, and stakeholder engagements with accuracy.

• Proactively anticipate needs and ensure deadlines are consistently met.

Qualifications & Requirements

• Minimum of 8 years’ experience in executive administration, office management, or coordination.

• Bachelor’s degree in Business Administration/Management, or a related discipline.

• Strong organizational and planning skills — able to manage complex tasks efficiently.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Exceptional attention to detail and ability to work systematically.

• Professional maturity, discretion, and strong communication skills.

• A self-starter who enjoys creating order, structure, and efficiency in a fast-paced environment.

How to Apply

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience to aaron@simamatpt.com Cc tendai@simamatpt.com.

The closing date for receiving applications is 6th October 2025. Please include the position you are applying for in the subject line.